Job Description
The La Central YMCA is seeking an Administrative Assistant.
Job Description Salary: $25.00 Hourly The La Central YMCA is seeking an Administrative Assistant who will report directly to the Executive Director. The Administrative Assistant will be responsible for growing and managing the administrative aspects of the Branch and Business Office Operations, Fund Development, and Board Development.
Benefits The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
How To Apply If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
Qualifications - Associate’s Degree and experience in a related field, or equivalent experience required. Bachelor’s degree preferred.
- One (1) to three (3) years of administrative experience and experience working with staff and volunteers.
- One (1) to three (3) years of Human Resources experience and experience building community relations.
- Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint.
- Knowledge of AS400 Database Management, Fund Development, and Board Development.
- Excellent interpersonal communication – written and oral.
- Excellent project management and organizational skills.
Essential Functions - Support the Executive Director in coordinating requests for AS400, Salesforce, and other online searches to report on donor and prospect history, statistics, and reports.
- Enter Gifts/Pledges into the AS400 Database or Salesforce on an as-needed basis, produce weekly reports, prepare acknowledgement letters for donors, and ensure they are sent within 48 hours. Also, maintain a tracking/filing system for all gifts/pledges that meet audit requirements. Hence, reducing the Branch’s liability.
- Carry out in-house mailings, including merges as needed, to maintain and expand the donor base, and to communicate with members and the community.
- Provide administrative support to the Executive Director, Business Office, and other departments, as needed, to ensure effective communication from the Executive Director and Business Office.
- Attend Committee Meetings, Board Meetings, and special events to build relationships with Y professionals/leaders and supporters.
- Prepare and organize board materials in a timely fashion, and prepare the agenda and minutes for each committee, to ensure the smooth operation of meetings that will have an overall impact on the success of the Branch and the Board.
- Help in planning and executing events related to the Annual fundraising initiative, the Annual Campaign, and Branch events, to ensure a well-organized and successful event.
- Support the Business Manager with processing HR employment, volunteer documents, and creating labor schedules. Also assist with timely hiring of staff and volunteers, including scheduling background checks, new hire applications, and training tracking. Help allocate salaries to the appropriate departments.
- Take control of office inventory, Branch IT support, and supplies purchasing to provide support and direction for resolving IT issues, including monitoring copiers and printers.
- Responsible for closing batches in a timely manner and accounts payable, as needed, in order to provide support in processing daily business needs.
- Manage the Financial Assistant Program. Also, maintain a tracking/filing system for awards that meet audit requirements. Hence, reducing the Branch’s liability.
- Manage Third-Party Billing and Branch receivables to ensure successful revenue collection and meet the audit requirements. Hence, reducing the Branch’s liability.
- Model the Y’s 4 core values to ensure maximum quality of Annual Campaign and Board Affairs.
- Manage facility space usage and maintain the calendar.
- Maintain the Executive Director’s calendar.
- Other duties as assigned.
Job Tags
Hourly pay, Full time, Part time, Work at office