Job Description

About Paramify

Paramify is a fast-growing SaaS company simplifying compliance and security documentation for modern teams. With 80+ employees and growing, we move fast and value people who take ownership and get things done.

The Role

We're looking for a highly organized, proactive EA & Office Manager to join our operations team. This role will support our CEO, COO, and broader C-suite while keeping daily office operations running smoothly. This is a full-time, permanent position reporting to the COO. Initially you'll cover both functions; long-term, you'll own one track (EA or Office Manager) as we grow.

Responsibilities:

Executive Support

• Manage complex calendars, scheduling, and meeting logistics for senior leadership
• Coordinate domestic and international travel and handle expense reconciliation
• Prepare meeting agendas, briefing materials, and follow-up notes
• Serve as a key point of contact for internal and external stakeholders
• Handle confidential communications with discretion

Office Operations

• Own day-to-day office operations including supplies, equipment, and facilities
• Manage vendor relationships, negotiate contracts, and oversee service agreements
• Serve as the primary point of contact for building management and external service providers
• Identify and implement process improvements to keep operations running efficiently

HR & Team Experience

• Support new hire onboarding logistics and first-day experience
• Plan and execute team events, off-sites, and culture initiatives
• Serve as a go-to resource for employees on office-related needs

What We're Looking For

• Experience in an EA, office manager, or similar operations role (startup experience a plus)
• Exceptional organizational skills with the ability to juggle competing priorities
• Strong written and verbal communication; able to represent leadership professionally
• Proactive self-starter who identifies and solves problems before they escalate
• High level of discretion when handling sensitive information
• Proficient in Google Workspace, Slack, and calendar/scheduling tools

Benefits

• Health, dental & vision insurance
• Unlimited PTO
• 401(k)
• Employee stock

Paramify is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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