Job Description

LHH is partnering with a well-established property management organization in the Windsor Mill, MD area to hire a Fleet Coordinator. This role is a great fit for someone who enjoys balancing administrative responsibilities with hands-on field coordination. You’ll be responsible for supporting daily logistics operations, including fleet oversight, vendor coordination, and ensuring resources are in the right place at the right time.

Salary: $55,000–$62,000 (flexible based on experience)

Key Responsibilities

• Coordinate day-to-day logistics related to the company’s vehicle fleet, including scheduling, availability, and usage
• Maintain accurate records for vehicles, including purchases, transfers, maintenance history, and inspections
• Manage vehicle registrations, renewals, and ensure compliance with all local and state requirements
• Plan and track preventive maintenance to minimize downtime and ensure operational readiness
• Monitor fleet activity, fuel usage, and expenses; compile reports and identify trends or cost-saving opportunities
• Serve as a liaison between drivers, internal teams, and external vendors/service providers
• Coordinate vehicle movement between job sites, service centers, and vendor locations
• Assist with incident reporting, including accidents, damages, and insurance documentation
• Oversee GPS tracking systems and onboard technology to ensure proper functionality
• Handle administrative tasks such as toll management, traffic violations, and related follow-ups
• Conduct periodic vehicle inspections to maintain safety and company standards
• Identify and recommend improvements to logistics processes and fleet efficiency
• Provide general operational and field support as needed

Qualifications

• Bachelor’s degree preferred, but not required
• Experience in logistics, fleet coordination, operations, or a related field is a plus
• Strong organizational and multitasking skills with keen attention to detail
• Ability to manage data, track assets, and maintain accurate records
• Self-starter with the ability to prioritize and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office (especially Excel or similar tools)
• Strong communication skills with a service-oriented mindset
• Valid driver’s license with a clean driving record
• Comfortable driving a variety of vehicles, including sedans, SUVs, and light-duty trucks

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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