Job Description

A well-established private investment firm in Coconut Grove is seeking a polished, proactive Receptionist/Office Coordinator to join their dynamic team. This temp-to-hire role offers long-term growth potential for the right candidate who thrives in a fast-paced, high-expectation environment. The ideal individual is organized, resourceful, and professional, with the ability to think quickly on their feet and maintain a strong presence with internal teams and external visitors.

Responsibilities:

• Serve as the primary face of the office, greeting and assisting visitors professionally
• Ensure the office is fully operational daily, including copiers, supplies, kitchen, and vendor coordination
• Manage vendor contracts, maintenance requests, and office operations (HVAC, copier leases, pest control, etc.)
• Oversee expense reporting, credit card reconciliation, and administrative documentation
• Support onboarding processes and coordinate team communications
• Draft and send professional email communications, manage mail, and coordinate in-office meetings
• Assist with team lunches and other internal office events
• Provide support to Executive Administration team as delegated

Qualifications:

• Highly organized, detail-oriented, and proactive
• Strong written and verbal communication skills
• Comfortable managing multiple priorities in a fast-paced environment
• Professional, polished, and confident when interacting with executives, investors, and vendors
• Experience in office coordination, administrative support, or professional services preferred but not required
• Ability to prioritize tasks, anticipate needs, and work independently

Schedule & Compensation:

• Monday – Friday, 8:30 AM – 5:00 PM (1-hour lunch)
• Fully on-site, 5 days/week
• Hourly, non-exempt role with overtime eligibility

This is an exciting opportunity for a motivated individual to join a respected investment firm and play a key role in keeping the office running smoothly while gaining exposure to a professional, high-performing team.

Please submit your resume in Word format for immediate consideration!

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