Job Description

Office Manager (with Payroll & HR Support)

Overview:

We are seeking a highly organized and self-driven Office Manager to oversee daily office operations, manage payroll processing, and support human resources functions. The ideal candidate possesses strong attention to detail, advanced payroll knowledge, and a proactive approach to process improvement. This role plays a key part in ensuring smooth operations across HR, payroll, timesheets, and client billing functions.

The ideal candidate is an experienced payroll professional who thrives in a fast-paced environment, understands the nuances of contractors and multi-state payroll, and takes ownership of solving problems before they escalate. You’ll be the central point of contact for office administration, back-office processes, and people operations—ensuring accuracy, compliance, and efficiency every step of the way.

Key Responsibilities

Office Management & Operations

• Oversee day-to-day office operations, ensuring an efficient, organized, and professional environment.
• Manage vendor relationships, service contracts, and office supply inventory.
• Coordinate internal communications, company meetings, and employee events.
• Support budget tracking, purchasing, and invoice processing.
• Serve as the main point of contact for building management, IT, and external service providers.
• Identify and implement operational improvements that enhance efficiency and employee experience.

Payroll Administration

• Manage end-to-end payroll processing for all employees with 5+ years of hands-on experience (multi-state preferred).
• Ensure payroll accuracy, compliance with wage and hour laws, and timely processing of all pay cycles.
• Maintain accurate records of timekeeping, earnings, deductions, benefits, and tax withholdings.
• Administer payroll adjustments for new hires, terminations, bonuses, and commission payments.
• Partner with Finance to reconcile payroll accounts and resolve discrepancies promptly.
• Coordinate year-end payroll activities, including W-2s and government reporting.
• Act as the primary liaison with the payroll vendor (e.g., ADP, or similar systems).

Client Billing & Back-Office Coordination

• Partner with Accounting to review and reconcile timesheets against client invoices.
• Track billable hours, placements, and client-specific pay/bill rates.
• Support AR processes by ensuring accurate and timely client billing.
• Maintain organized documentation for audits, client reviews, and compliance reporting.

HR & Employee Support

• Support onboarding and offboarding processes, ensuring accurate completion of employee documentation.
• Maintain employee records and HRIS data integrity while upholding confidentiality standards.
• Assist with benefits administration, open enrollment, and employee inquiries.
• Help coordinate employee engagement initiatives, training sessions, and company communications.
• Ensure consistent application of company policies and compliance with labor best practices.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or related field preferred.
• SHRM certification is required
• Minimum 5+ years of direct payroll processing experience (multi-state experience required; staffing industry strongly preferred).
• Human Resources experience is required
• Demonstrate ability to think critically, anticipate needs, solve complex problems, and bring forward solutions independently.
• Demonstrated record of identifying process gaps and bringing effective, actionable solutions.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Excellent communication and interpersonal skills with a collaborative, team-focused mindset.
• Excellent organizational and time management skills with meticulous attention to detail.
• Proficiency with HRIS/payroll systems such as ADP, or similar.
• Working knowledge of payroll tax laws, FLSA, and basic HR principles.

Preferred

• Experience in professional services, staffing, or multi-location business environments.
• Familiarity with employee benefits administration and HR compliance basics.
• Intermediate Excel or Google Sheets skills for reporting and reconciliation.

We value professionals who take initiative, stay one step ahead, and bring clarity and structure to complex situations. The right candidate doesn’t wait to be told there’s a problem—they spot inefficiencies early, take ownership, and present thoughtful solutions.

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