Job Description

Our client, a fast-growing wealth management firm, is seeking a Recruiting Coordinator who thrives in a fast-paced environment and enjoys being the backbone of a high-performing recruiting function.

Location: New York, NY (Midtown)

Hours: Full-time

Office Policy : Hybrid

Compensation: $25-35+/hour DOE, temp-to-perm

Key Responsibilities

• Coordinate and schedule a high volume of interviews across multiple teams and time zones, including complex executive-level scheduling
• Manage candidate logistics end-to-end, including booking travel and ensuring a seamless interview experience
• Track, reconcile, and process invoices from external search firms and recruiting vendors
• Maintain accurate and up-to-date candidate data within the applicant tracking system
• Partner closely with recruiters and hiring managers to ensure efficient interview processes and timely communication
• Support background check coordination as trust and scope increase
• Handle sensitive candidate and company information with the highest level of confidentiality

Ideal Background

• 1–4+ years of experience in recruiting coordination, talent acquisition, or executive support
• Prior experience as a Talent Acquisition Coordinator or Executive Assistant supporting a high-volume, fast-paced team
• Proven ability to manage competing priorities and high-pressure situations with strong attention to detail
• Excellent organizational, communication, and problem-solving skills
• Sound judgment and discretion when handling confidential information
• Comfortable working occasional hours outside of standard business hours as needed

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