Job Description

Administrative Assistant / Reception

Location: Boston, MA (On-Site)

Overview

A highly regarded, Boston-based investment firm is seeking an Administrative Assistant / Reception Professional to join its collaborative and fast-paced team. This individual will play a key role in supporting day-to-day administrative operations while also serving as the first point of contact for visitors and external partners. This is an excellent opportunity for a polished, detail-oriented professional who enjoys balancing administrative coordination, event planning, and front-facing responsibilities within a dynamic financial services environment.

Position Overview

The Administrative Assistant will provide support across multiple departments, assist with meeting and event coordination, and manage reception responsibilities to ensure a seamless and professional office experience. This role requires strong organizational skills, a proactive mindset, and the ability to build relationships both internally and externally.

Key Responsibilities

• Provide administrative support across various internal teams to ensure efficient execution of day-to-day operations
• Coordinate logistics for meetings, conferences, and both in-person and virtual events
• Plan and execute firmwide events, including vendor coordination, communications, and post-event tracking
• Prepare, edit, and distribute communications related to meetings and events
• Maintain and improve internal processes, identifying opportunities for greater efficiency
• Research and recommend vendors, venues, and service providers
• Build and maintain strong relationships with external vendors and partners
• Track event metrics including attendance, budgets, and feedback to inform future planning
• Support employee engagement initiatives and contribute to a positive office culture
• Manage reception responsibilities, including greeting guests, coordinating conference room usage, and overseeing visitor access

Qualifications

• Bachelor’s degree required
• 2+ years of relevant administrative, office coordination, or event planning experience
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities and anticipate needs in a fast-paced environment
• Experience coordinating events (corporate, internal, or client-facing)
• High level of professionalism and discretion when handling confidential information
• Comfortable interacting with individuals across all levels of an organization
• Strong technical proficiency across Microsoft Office and related tools

Why This Role

• Opportunity to join a well-established and growing investment firm
• Exposure to multiple teams and business functions
• Highly collaborative, team-oriented environment
• Visible role with both internal and external interaction

This is a temp-to-perm role with a likely temp period of about a month.

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